Malaysia: Senior Procurement Officer

Background: DAI is an international consulting firm headquartered in the United States with a branch office recently opened in Malaysia. DAI is accepting applications from candidates for positions on the U.S. Embassy’s Office of Transitions Initiatives (OTI)-funded Malaysia Reform Initiative (MARI) project. The MARI project works closely with the Government of Malaysia and civil society counterparts toward three objectives:

• Support the Government’s implementation of priority reforms;
• Facilitate civic engagement in the reform process;
• Develop and strengthen media freedom.

DAI provides a competitive remuneration package including comprehensive staff benefits. We seek energetic, idealistic and ambitious Malaysians to join our team, willing to work at the highest levels of government and civil society and wanting to support Malaysia’s reform to a more democratic, inclusive and accepting home for all its people. Come and be a part of the effort – Let’s Go!

Responsibilities: The Senior Procurement Officer reports to the Operations Manager. He/She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to oversee and conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The Senior Procurement Officer will be responsible for overseeing and ensuring that complete procurement related backup documentation is provided prior to submission to Finance Team. He/She will oversee solicitations, and price/cost/reasonability analyses. Specific Objectives and Duties:

Reporting

Develop acquisition planning reports and present to Senior Management on a quarterly basis at a minimum, or more often as required. Monitor and track procurement activities and delivery status of goods/services

Audit

Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team. Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance. Assist and collaborate in external or internal audits as necessary

Policies and Procedures

Ensure integrity, fairness, accuracy, and openness in procurement processes. Ensure DAI/USAID and FAR policies, and procedures are followed and enforced. Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary

Procurement Management Systems

Enforce use of DAI’s operations & procurement system (TAMIS). Maintain electronic procurement records & files in various DAI’s system platforms. Train other DAI staff in the use of procurement systems, as necessary.

General Acquisition & Procurement Responsibilities

Oversee solicitation bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans. Monitor, track and expedite all project procurement activities and delivery status of goods/services. Ensure pricing information is accurate and aligns with acquisition policies. Conduct price/cost/reasonability analyses. Review requisition documentation, cost estimates, statements of work, etc. Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications. Determine source selection methods for complex procurement to ensure compliance. Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds. Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process. Prepare cost evaluation data, and source selection documentation. Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies. Maintain procurement file system in DAI’s system

Qualifications:

• Bachelor’s degree in Business Administration or related field;
• Minimum of eight years of progressively responsible experience in procurement at the mid-level of an organization;
• Experience leading and managing the procurement & acquisition aspects of USAID funded projects preferred, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations;
• Experience with grants or small grants under contract programs preferred;
• Accuracy in working with large amounts of data;
• Ability to respond effectively to time sensitive demands & inquiries;
• Proficiency using Microsoft office suite, and other relevant software;
• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process;
• Ability to manage and prioritize multiple concurrent bids;
• Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds;
• Extremely well organized and self-directed individual with sound technical skills, and analytical ability;
• Fluency in English is required.

To apply: Please email your CV with the position title specified in the subject line no later than Friday, March 22^nd, 2019 to malaysiarecruitment@dai.com. CVs should be no longer than three pages, New Roman font, size 12. Only shortlisted candidates will be contacted. Candidates should demonstrate they have understood the requirements by respecting them.