Country: Mozambique
Closing date: 01 Dec 2019
Call for CVs: Mozambique OTI
Procurement Officer
Background: DAI is an international consulting firm headquartered in the United States with branch offices in Mozambique. DAI is accepting CVs from candidates for a Procurement Officer for the USAID Office of Transitions Initiatives (OTI)-funded Mozambique program.
Position: The Procurement Officer reports to the Deputy Chief of Party-Operations (DCOP-Ops) and will be based in Pemba, Mozambique. This is a local hire position and applicants must have the legal right to work in Mozambique. He/She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to oversee and conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The Procurement Officer will be responsible for overseeing and ensuring that complete procurement related backup documentation is provided prior to submission to Finance Team. He/She will oversee solicitations, and price/cost/reasonability analyses.
Responsibilities:
Reporting
Develop acquisition planning reports and present to Senior Management on a quarterly basis at a minimum, or more often as required. Monitor and track procurement activities and delivery status of goods/services.
Audit
Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team. Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance. Assist and collaborate in external or internal audits as necessary.
Policies and Procedures
Ensure integrity, fairness, accuracy, and openness in procurement processes. Ensure DAI/USAID and FAR policies, and procedures are followed and enforced. Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary.
Procurement Management Systems
Enforce use of DAI’s operations & procurement system (TAMIS). Maintain electronic procurement records & files in various DAI’s system platforms. Train other DAI staff in the use of procurement systems, as necessary.
General Acquisition & Procurement Responsibilities
Oversee solicitation bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans. Monitor, track and expedite all project procurement activities and delivery status of goods/services. Ensure pricing information is accurate and aligns with acquisition policies. Conduct price/cost/reasonability analyses. Review requisition documentation, cost estimates, statements of work, etc. Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications. Determine source selection methods for complex procurement to ensure compliance. Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds. Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process. Prepare cost evaluation data, and source selection documentation. Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies. Maintain procurement file system in DAI’s system. Other duties as assigned by the Deputy Chief of Party-Operations.
Qualifications:
Bachelor’s degree in Business Administration or related field.
Minimum of four years of progressively responsible experience in procurement administration.
Experience leading and managing the procurement & acquisition aspects of USAID or other donor-funded projects preferred, including a demonstrated understanding of donor regulations.
Experience with grants or small grants under contract programs preferred.
Accuracy in working with large amounts of data.
Ability to respond effectively to time sensitive demands & inquiries.
Proficiency using Microsoft office suite, and other relevant software.
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process.
Ability to manage and prioritize multiple concurrent bids.
Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds.
Extremely well organized and self-directed individual with sound technical skills, and analytical ability.
Networks in Palma and Mocímboa da Praia Districts desirable.
English proficiency and Portuguese language fluency required; Proficiency in languages of Cabo Delgado (such as Mwani, Makua and Makonde) is desirable.
How to apply:
To apply: Please email your CV with the position title specified in the subject line no later than December 1, 2019 to PembaRecruitment@dai.com. CVs should be no longer than three pages, Times New Roman font, size 12. Only shortlisted candidates will be contacted. Candidates should demonstrate they have understood the requirements by respecting them.